Virtual Data Room – Protect Confidential Documents

Virtual Data Room provides a secure, centralized area for authorized users to access and share digital files with total transparency. Technology and life sciences are the most frequent users of VDR however, companies from all industries require to secure confidential documents. When you are evaluating potential VDR providers, think about features like file-level usage insights, robust controls and customizable permission settings to ensure that your documents are securely shared and secured. A scalable platform is also essential, as it enables the flexibility of opening and closing an online repository to meet needs that are transaction-based or project-based with minimal disruption.

A reliable company has strict physical security measures that include offsite backups of data. Multiple layers of firewalls are also recommended to prevent unauthorized entry. Furthermore, a virtual data room should enable administrators to track document and user activities to determine who is using the documents, and when they are being accessed, printed or downloaded. The capability to add dynamic watermarks to all pages of viewed or printed documents further strengthens the protection of sensitive information.

The most frequent use case for the VDR is M&A due diligence, but it can be utilized in any scenario where high levels of privacy and security are required. Private equity funds and firms, for instance, can securely share tax information and portfolio information with prospective investors via a VDR. Furthermore, a virtual data room can facilitate contract review with features such as auto-redaction as well as official source document organization to ensure that PII is not exposed.