How to Get the Most Out of Your Board Meeting Process

Board meetings can take a lot of duration, and will require you spend a significant portion of your time reading reports or analyzing them. Depending on how you run your board meetings, it is possible that there isn’t enough time to actually make decisions.

Making the most of your board meetings requires organization and discipline. This means the preparation of an agenda, setting the meeting space and disseminating relevant materials before the meeting. This will allow the board members to study opinions and prepare for the meeting, and ask questions. When the board discussion begins they will arrive prepared and confident that they will contribute to the outcome.

The process of running a board meeting begins by introducing the officer to the participants. The chair then addresses the old, new and other matters in a sequential order. Old business is comprised of items that the board previously deliberated and voted on or against. New business is anything the board hasn’t yet discussed and is considering for approval. Other business includes unscheduled items like appointing committees and announcing director appointments.

After the discussion has concluded the chairman then puts all motions to an election. This includes modifying the articles of incorporation, approving certain transactions, and ratifying the decisions taken by directors. This includes deciding on strategies, and the approval of actions plans. To assist your board of directors decide on their strategy, it’s beneficial to establish KPI goals that can be easily quantifiable and are aligned with the business’s objectives. These KPIs will be used to measure the effectiveness of the strategies your board is deliberating on.

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