Common Mistakes to Avoid When Planning a Board Meeting Agenda

A well-planned agenda for board meetings is crucial to productive discussions, informed decision-making and efficient governance within your organization. However, many organizations are caught in traps which hinder meeting productivity and efficiency. Here are the top blunders you should avoid:

Not In Providing enough time

The attempt to cover too many issues can result in rushed discussions, limited time for each issue and overall poor productivity. To avoid this, you should create an adequate number of high-priority items relevant to the purpose of the meeting. Prioritize the issues based on their urgency, significance and logical order. Include a section for “new business” and other discussions that are not scheduled. This will allow the board members to bring up any other questions or concerns for discussion.

The failure to incorporate diverse perspectives

Inevitably, a few board members will have different perspectives and ideas that are valuable to the organization. It is a grave mistake that will result in missed opportunities and suboptimal decisions. Rather, fostering an inclusive environment that respects and draws on diverse perspectives will result in the best results for your company.

Inaction on Board Meeting Resolutions

Insufficient follow-up can undermine accountability and undermines trust among board members. Create timelines and responsibilities each action, then review the progress periodically to make changes. Also make it a habit to solicit feedback after each board meeting regarding the clarity of agenda items, the quality of time allocations as well as the overall flow of meetings. This will improve the effectiveness and efficiency of your meetings.

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